Streamline the recruitment process at your Trust by outsourcing the day to day management and administration of temporary staff, enabling your team to focus on higher level work.

Benefits of a Managed Service Option

• Improve control, visibility and management of locum spend
• Reduction in staff time on agency worker management
• Maximise back office efficiencies and streamline processes - – particularly effective for small medical staffing teams
• Help to manage the implementation of NHS Improvement capped rates
• Transfer management of all sub-contractors
• Ensure quality and compliant doctors
• All Management Information held centrally to make reporting easy
• Help you to achieve the aims of NHS Improvement Diagnostic Toolkit
• Generate further savings

Features of the service

Working with Holt Workforce Management as your managed service provider gives you access to the following:

• Implementation and ongoing support
  • Experienced project management team and detailed implementation plan (6-8 weeks)
  • Dedicated client manager for day to day support
  • Key milestones and review meetings
  • Ongoing strategic management – identifying further efficiencies and savings

• Quality and compliance - large in house compliance team – ISO9001 led, monthly audits – as well as automated checks and processes put in place through LMS, our recruitment and booking portal

• Recruitment and attraction of candidates - large bank of 16000 doctors – as well as ongoing candidate attraction programme specific to Trust. Specialist teams focusing on “short supply” areas

• Support from Framework agencies – strong relationships with 70+ agencies (with regular audits and performance reviews)

• NHS Improvement compliance – pay rates fixed and auditable “break glass” processes for rates – in line with NHS Improvement requirements – weekly reports generated

• Real time reporting and management information – adaptable to your Trust

• Training and support - 24/7 (including out of hours support)

As well as numerous Tier 1 supplier contracts, we are one of the few agencies operating multiple managed service contracts for the NHS.  We are also an approved supplier of locum doctors (and managed service contracts) under multiple Frameworks – CCS RM1570, CCS RM3711 and HTE Total Workforce and CPP/LPP.

Where we are established as the managed service provider, we have successfully implemented the service within only 4-6 weeks and helped those Trusts make significant cost saving efficiencies as well as exceeding fill rates.

 

“By working in partnership with Holt Doctors not only has the Trust been able to save over £800,000 on our locum spend in the first year of the contract but by using the IT recruitment platform (LMS) provided by Holt Doctors, the number of calls, emails etc. in order to source agency workers has been substantially reduced. LMS is user friendly, flexible and adaptable to the needs of the hospital. We have been able to demonstrate cost savings using current data against historical data, in turn allowing us to set KPIs for Holt Doctors.

The team no longer have the unwanted agency calls, emails and CVs, and instead have standardised rates, one point of contact and a team responsible for ensuring compliance checking is done to a high standard without the need to re-check every document coming through.”

Barnsley NHS Foundation Trust

 

We continue to provide an average fill rate of 95% at this Trust (97% average across all MV contracts) since the introduction of the NHS Improvement capped rates.